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Terminate Employment

Student-Initiated  Termination

Students should give their employers two weeks notice when choosing to leave a position; however, it is acceptable for an employer and employee to agree upon a shorter or different period of notice.

Students must also ask the employer complete a Work-Study Termination Form and an Employee Performance Evaluation Form and submit these to our office. Employers should also deactivate students in the myHR temp panel to discontinue the student's employment.

If a student will seek another work-study job, a new Authorization Form must be submitted for that job.

Employer-Initiated Termination

If an employer is not satisfied with a student's performance, the following steps should be taken:

  1. Discuss the problem with the student, and create a mutually agreed upon performance improvement plan or other intended resolution.
  2. If the problem continues, email the student describing the problem, and give a statement of consequences if the behavior is not corrected. (You may wish to give the student a particular time frame in which to correct the problem.) A copy of this communication should be sent to our office.
  3. If there is no correction of the behavior, the student's employment may be terminated. The employer should notify the student and should complete both a Federal Work-Study Termination Form and an Employee Performance Evaluation Form, being sure to state the reasons that the employee was terminated. Employers must also deactivate students in the myHR temp panel to discontinue the student's employment with the department.

Problems such as dishonesty, theft, disclosure of confidential information, or similar breaches of integrity usually call for immediate dismissal from the Federal Work-Study program. Employers should contact us as soon as possible in such instances.

If an employer initiates a termination for a non-negative reason, such as budgetary constraints or the completion of a project, the employer should provide the student as much advance notice as possible, generally at least two weeks, to provide time for the student to secure alternative employment.